|
August 31, 2008
Time Sheets
 Time
Sheets
DOWNLOAD EXCEL FILE - Sample 1
Drainage Superintendents:
As a result of the new Agricultural Drainage Infrastructure Program
(ADIP) policies, it is now a requirement for municipalities to submit
time reports in support of their drainage superintendent grant claims.
Since 2005 was a transition year, we acknowledge that some drainage
superintendents may not have complete records, and so we are prepared
to accept whatever you have available.
However, for 2006 and beyond, time reports must be submitted. As promised
at the ADIP information meetings, attached are three acceptable sample
time reports. You can choose to use one of these reports, or you can
modify the reports to suit your particular purpose, or you can create
your own form of time report. The key element is that you must be
able to demonstrate that the time being claimed is consistent with
Section 3.0 of the ADIP policies.
In addition, here are some other considerations:
-
· These spreadsheet time reports were designed for “employee”
drainage superintendents. This doesn’t mean that these time
reports cannot be used by consultants or individuals providing drainage
superintendent services on a contract basis. In fact, if your invoices
to the municipality are not detailed, we will require additional
information on the time being claimed, and this could be addressed
with these time reports. However, consultant or contract drainage
superintendents cannot claim vacation, sick leave, stat holidays,
etc.
-
· For employee drainage superintendents, a percentage of
your time spent on vacation, stat holidays, sick leave, bereavement,
etc. may be claimed for the drainage superintendent grant. The percentage
of this time that may be claimed is limited to the percentage of
your time spent performing drainage superintendent duties. So, if
at the end of a year, the time reports show that 40% of your working
time is spent performing drainage superintendent duties, then 40%
of the time spent on vacation, stat holidays, sick leave, bereavement,
etc may be claimed for grant.
-
· Benefits (see ADIP policy 3.2e): Similar to vacation, stat
holidays, etc, a percentage of benefits may be claimed as part of
the cost of employing a drainage superintendent. If again, 40% of
your working time is spent performing drainage superintendent duties,
then 40% of the benefit cost may be claimed on the superintendent
grant app, to a maximum of 35% of the drainage superintendent salary
cost.
Sid Vander
Veen
Drainage Coordinator
Ministry of Agriculture, Food and Rural Affairs
519-826-3552
|
